Hybrid Workspace & Hotelling Management System
The large-scale growth and hybrid work mode caused a need for a centralized online system for booking workplaces. The client needed a 'Hotelling' subsystem to allow employees to book desks and track office workload, integrated with their existing software core.
A large-scale enterprise transitioning to a hybrid work model. The sudden shift to flexible working created chaos in office management, with employees struggling to find desks and management unable to track occupancy.
Interactive 3D Map
A visual booking interface allowing employees to select specific desks, rooms, or zones on a digital twin of the office.
Smart Booking Engine
Rules-based logic to handle recurring bookings, team zones, and restricted areas, integrated directly with HR data.
Occupancy Analytics
Dashboards for facility managers to track utilization rates and optimize office layout and rental costs.
Hybrid Coordination
Preventing 'desk hoarding' and ensuring fair access to resources for both remote and on-site staff.
Integration Complexity
The system had to sync perfectly with the core HRM software ecosystem to validate employee status and team assignments.
Real-Time Accuracy
Ensuring that the map status was always 100% accurate in real-time to avoid booking conflicts and frustration.
We developed the Hotelling subsystem from scratch using Django and React. It features an interactive map for booking, integrates with the mobile app and chatbot, and allows for real-time tracking of office occupancy. This centralized tool optimized office space usage and reduced rental costs.
